STATE COLLEGE SINGLES CLUB
BY-LAWS
10/14/04

1. The name of the club is State College Singles Club. The mailing address is PO Box 452, State College, PA 16804-0452.

2. Our purpose is to provide a variety of social activities for our members. These activities are for our members and guests only. Any guest is permitted to attend four activities before membership is required. In order to become and retain membership, one must be single (never married, separated, divorced or widowed) have submitted a complete membership application and paid the required dues.

3. Club business is handled by the Board which consists of up to four positions: President, Vice President, Secretary and Treasurer (all elected) and up to ten Committee Chairpersons (all appointed by the President with the approval of the majority of the other officers). The President is the principal officer of the club and will prepare agendas for all meetings. The Vice President will stand in for the President whenever necessary. The Secretary records the minutes of all meetings and keeps the files of such and handles correspondence. The Treasurer is responsible for keeping all financial records, presenting monthly reports to the Board, collecting income and paying bills. The Treasurer will also disburse no funds without receipts. All unusual expenditures in excess of $10 must have prior approval of the Board. An annual audit of the financial records shall be made after June 30, by a person who has not been affiliated with the club income and expenses. A written report will be presented to the Board at the next meeting.

4. The election process is as follows: The President will appoint a nominating committee consisting of no less that three non-board members at or by the March Board meeting. The committee members cannot be running for offices themselves. The Committee (equipped with job descriptions for each office) will prepare a slate of candidates for each of the four offices to be presented at the May Board meeting. Further nominations will be accepted at or by the May Board meeting and can be made in person, writing, email or verbally. A slate of candidates will be published in the May newsletter.

Election will be held in June at a meeting or social function scheduled by the Board or by ballot in the June newsletter. If there is only one candidate for each office, the President will ask the Secretary to cast one ballot for the slate as presented, making the election official. Any officer positions with two or more candidates shall be decided by secret ballot. A simple majority of members present (or voting if by mail) will elect. Voting by proxy will not be permitted. In case of a tie vote, the process will be repeated until a simple majority is reached.

The newly-elected officers will assume their duties effective July 1. Terms of office are for one year only; a person can serve two consecutive terms in any office. Chairpersons will be appointed immediately after the new officers assume office.

5. The Board will meet at least once a month. The date time and location will be listed in the newsletter. All members are welcome and encouraged to attend, but only Board members have voting privileges. The Board may meet in a closed session for sensitive issues; minutes of a closed meeting are also closed. A quorum at a Board meeting is four members, including two officers. The President may call extra Board meetings as necessary.

6. Our fiscal year is from January 1 to December 31 and all memberships renewals are payable in December of January. Any person renewing or joining during December will receive a $5 deduction in the fee for the upcoming year. The Board determines the annual and prorated amount of the dues.

7. An individual’s membership may be terminated for any violation of the membership requirements or if the Board determines by a ¾ vote that there is a case of unacceptable behavior. This requires a thorough review and a hearing for any involved members, all held in closed sessions.

8. Only Officers or Chairpersons are permitted to enter into any contract or financial obligation on behalf of the Club, following Board approval to do so. Our Club is a non-profit, social organization. No Officer, Chairperson or member may benefit financially unless they have entered into an approved contract to provide services to the Club.

9. Changes to these bylaws can be made by a motion and second at any Board meeting, publication of the proposed change at least thirty days prior to a vote, and a vote from the general membership (2/3 of all members who vote either by mail or at a meeting).